Sample Employee Advance Forms

An employee advance form is a document that an employee uses to get an advance payment for the services that he or she is to render in the future. It includes the information about the cash advance being asked for and other data analysis about the transaction that will be done.

Employee Advance Form

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You may download our Sample Forms and see which of them has the structure that is usable for this cause. This article contains concrete employee advance form and the attached link may also be used for other purposes other than employee cash advancements.

Salary Advance Format

Employee Information:

• Full Name: ___________________________________________
• Employee ID: ___________________________________________
• Department: ___________________________________________
• Position: ___________________________________________
• Contact Number: ___________________________________________
• Email Address: ___________________________________________

Advance Details:

• Amount Requested: ___________________________________________
• Purpose of Advance: ___________________________________________
• Date Requested: ___________________________________________
• Repayment Schedule:
  • Repayment Start Date: ___________________________________
  • Number of Installments: ___________________________________

  Authorization:

  • Employee Signature: ___________________________________________
  • Date: ___________________________________________

  For Office Use Only:

  • Request Received By (Name & Position): ___________________________________
  • Date Received: ___________________________________________
  • Approved/Denied By (Name & Position): ___________________________________
  • Approval Date: ___________________________________________
  • Amount Approved: ___________________________________________
  • Repayment Terms: ___________________________________________

  Notes/Comments:

  Manager/Supervisor Approval:

  • Name: ___________________________________________
  • Signature: ___________________________________________
  • Date: ___________________________________________

  Finance Department Approval:

  • Name: ___________________________________________
  • Signature: ___________________________________________
  • Date: ___________________________________________

  

  Salary Advance Form

  Employee Information:

  • Full Name: John Doe
  • Employee ID: 123456
  • Department: Marketing
  • Position: Senior Marketing Manager
  • Contact Number: (555) 123-4567
  • Email Address: [email protected]

  Advance Details:

  • Amount Requested: $1,500
  • Purpose of Advance: Medical Expenses
  • Date Requested: July 1, 2024
  • Repayment Schedule:
    • Repayment Start Date: August 1, 2024
    • Number of Installments: 3

    Authorization:

    • Employee Signature: John Doe
    • Date: July 1, 2024

    For Office Use Only:

    • Request Received By (Name & Position): Jane Smith, HR Assistant
    • Date Received: July 1, 2024
    • Approved/Denied By (Name & Position): Robert Brown, Finance Manager
    • Approval Date: July 2, 2024
    • Amount Approved: $1,500
    • Repayment Terms: 3 installments of $500 each starting August 1, 2024

    Notes/Comments:

    Approved as per company policy on salary advances.

    Manager/Supervisor Approval:

    • Name: Sarah Lee
    • Signature: Sarah Lee
    • Date: July 1, 2024

    Finance Department Approval:

    • Name: Robert Brown
    • Signature: Robert Brown
    • Date: July 2, 2024

    

    Employee Pay Advance Form

    Employee Information:

    • Full Name: ___________________________________________
    • Employee ID: ___________________________________________
    • Department: ___________________________________________
    • Position: ___________________________________________
    • Contact Number: ___________________________________________
    • Email Address: ___________________________________________

    Advance Details:

    • Amount Requested: ___________________________________________
    • Purpose of Advance: ___________________________________________
    • Date Requested: ___________________________________________
    • Repayment Schedule:
      • Repayment Start Date: ___________________________________
      • Number of Installments: ___________________________________

      Authorization:

      • Employee Signature: ___________________________________________
      • Date: ___________________________________________

      For Office Use Only:

      • Request Received By (Name & Position): ___________________________________
      • Date Received: ___________________________________________
      • Approved/Denied By (Name & Position): ___________________________________
      • Approval Date: ___________________________________________
      • Amount Approved: ___________________________________________
      • Repayment Terms: ___________________________________________

      Notes/Comments:

      Manager/Supervisor Approval:

      • Name: ___________________________________________
      • Signature: ___________________________________________
      • Date: ___________________________________________

      Finance Department Approval:

      • Name: ___________________________________________
      • Signature: ___________________________________________
      • Date: ___________________________________________

      

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      Employee Loan Advance Form

      Employee Information:

      • Full Name: ___________________________________________
      • Employee ID: ___________________________________________
      • Department: ___________________________________________
      • Position: ___________________________________________
      • Contact Number: ___________________________________________
      • Email Address: ___________________________________________

      Advance Details:

      • Amount Requested: ___________________________________________
      • Purpose of Advance: ___________________________________________
      • Date Requested: ___________________________________________
      • Repayment Schedule:
        • Repayment Start Date: ___________________________________
        • Number of Installments: ___________________________________

        Authorization:

        • Employee Signature: ___________________________________________
        • Date: ___________________________________________

        For Office Use Only:

        • Request Received By (Name & Position): ___________________________________
        • Date Received: ___________________________________________
        • Approved/Denied By (Name & Position): ___________________________________
        • Approval Date: ___________________________________________
        • Amount Approved: ___________________________________________
        • Repayment Terms: ___________________________________________

        Notes/Comments:

        Manager/Supervisor Approval:

        • Name: ___________________________________________
        • Signature: ___________________________________________
        • Date: ___________________________________________

        Finance Department Approval:

        • Name: ___________________________________________
        • Signature: ___________________________________________
        • Date: ___________________________________________

        

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        Browse More Templates On Employee Advance Forms

        Employee Cash Advance Form Template

        

        File Format

        Process of Paying a Cash Advance

        

        1. Request Submission:
           • The employee fills out a cash advance request form, providing necessary details such as the amount requested, purpose, and repayment schedule.
           • The completed form is submitted to the HR or finance department for review.
        2. Approval Process:
           • The request is reviewed by the HR or finance department to ensure it meets company policies and criteria.
           • The request is then forwarded to the employee’s manager or supervisor for approval.
           • Final approval is given by the finance manager or department head.
        3. Disbursement:
           • Once approved, the finance department processes the cash advance payment.
           • The amount is either given directly to the employee in cash or deposited into their bank account.
        4. Documentation:
           • All relevant documentation, including the request form and approval signatures, is filed and recorded in the company’s financial system.
           • The advance amount and repayment terms are noted in the employee’s payroll records.
        5. Repayment:
           • Repayment is deducted from the employee’s subsequent paychecks as per the agreed-upon sample schedule.
           • The finance department monitors repayments to ensure they are made on time and updates records accordingly.

        Cash advances are truly helpful especially if you need instant money in a specific scenario. You just have to remember that the amount that you have requested will be deducted on your next pays, so you need to spend the money given as a cash advance wisely. Other than our employee advance form samples, you may also download our Employee Termination Forms.